Free PRINCE2-Practitioner Exam Practice Test

The project is in stage 3. Zero time tolerance has been given for this stage. When checking progress, the project manager noticed that the checkpoint report from the external supplier of the 'e-learning course' is late. As work package progress information is missing, the project manager has decided to raise an exception report.Is this an appropriate action, and why?

• Yes, because an exception report should be used to request guidance on how this situation should be handled.
• Yes, because there is zero time tolerance for this stage the checkpoint report must be delivered on time.
• No, because the project manager should check the operations and maintenance interfaces in the work package first.
• No, because the team plan should be discussed with the supplier to check whether work will be completed on time.

While producing the Team Plan to deliver the agreed Work Package, it became apparent that the user representatives assigned 10 check some of the products were unsuitable.Which 2 actions should the Team Manager take in response to this situation?

• Consult the Senior Supplier to assign suitable reviewers.
• Discuss the situation with Project Assurance and agree the changes or additions to the reviewers. Advise the Project Manager of this risk.
• Ensure the Quality Register is updated with details of the agreed amendments to the reviewers.
• Notify the Project Manager by raising an Exception Report explaining that the original reviewers are unsuitable.

ScenarioA photographer from Portraits Ltd, a professional photographic company, has taken on the role of Team Manager after taking some time to understand the requirements of the project. A contract for their services has been set up and is being monitored by the Purchasing Manager and a Work Package has been agreed. This contract specifies that the photographer must arrange a meeting with the Engineering Manager to establish a schedule for the photo sessions to minimize the impact on the Engineering staff. This meeting should have occurred by now.The Engineering Manager was made aware of this requirement but when asked he reported that he has received no communication from the photographer. The Project Manager has tried to call the photographer and has had no response. The Project Manager believes there is a risk that Portraits Ltd are overbooking work and prioritizing other clients' work. If Portraits ltd do not deliver on schedule the project will be delayed and the expected benefits will be reduced.The contract is to be reviewed and Portraits Ltd reminded of their agreement.The project is now in stage 2. The Project Manager has heard about the possibility of a competitor also producing a calendar to be delivered earlier than the target date for this project. There is a threat that the early release of a competitor's calendar may weaken the impact of the MNO Manufacturing Company calendar, thereby reducing the anticipated benefits of the Calendar project.Which 2 statements should be recorded under the Timing of risk management activities heading?

• During stage 4, the selected service provider will manage any risks to their Business Case and report these to the Project Manager on a weekly basis.
• The Project Board should hold monthly meetings to review project progress.
• When closing a project, the follow-on action recommendations should be updated with any risks relating to the realization of benefits after the outsourced services go live.
• Any new risks identified during product development should be reported to the Project Manager by the Team Manager when delivering the completed Work Package.
• When authorizing a stage, the Project Board will check that the exposure to risk is still acceptable.

Project ScenarioCalendar Project (Note: The companies and people within the scenario are fictional.)There has been a reduction in fie number of orders at the MNO Manufacturing Company due in part to the increased marketing activities of its competitors. To help counter this, the company has decided to create a promotional calendar for next year for all its current and prospective customers. The end product of this project will be a prepared calendar pack, ready for printing. The design of the calendar will be similar to one sent out previously, and must reflect the company image as described in the existing corporate branding standards. Another project is currently producing a new company logo when is to be printed on each page of the promotional calendar. The prepared calendar pack will consist of:Design for each month - correctly showing at public holidays and new company logoSelected photographs- 12 professionally-produced photographs, showing different members of staffSelected paper and selected envelope - for printing and mailing the calendarChosen label design - a competition to design a label will be held as part of this projectList of customers - names and addresses of customers to whom the calendar will be sent.The project is currently in initiation and will have two further stages:Stage 2 will include tie activities to:Create the customer fast using information from the Accounts and Marketing departmentsConfirm compliance with the Data Protection LegislationCreate a design for each month - this will be done by the internal creative teamSelect and appoint a professional photographerGather photograph design ideas from previous project and agree photographic session schedulePrepare a production cost forecastSelect paper and envelope.Stage 3 will include the activities to:Produce and select tie professionally-taken photographsHold the label design competition and choose the label designAssemble the prepared calendar pack.A production cost forecast, based on the options and costs for the paper, envelope, printing and marketing of the calendar is to be produced in stage 2. However, the actual production and distribution of the calendars is not within the scope of the project. The product cost forecast will be reviewed by the Project Board to determine whether tie project should continue.It is now 05 October and the prepared calendar pack must be delivered to the print company by 30 November, to enable printing and distribution of the calendar in time for Christmas. The cost of the activities to develop the specialist products and the cost of the project management activities are estimated to be 20,000. There is a project time tolerance of +1 week /-2 weeks and a project cost tolerance of +6,000 / -6,000. A change budget of 500 has been allocated but there is no risk budget.The team member collating the list of customers has now forecast that it will NOT be complete by the end of this stage as originally planned, due to a number of new prospective customers' details not yet being available. What action should the team member take?

• Report the forecast delay in the next Checkpoint Report to the Executive.
• Add the product to the next Stage Plan in order to allocate additional resources and complete the work.
• Make an entry in the Risk Register so the Project Manager can decide on appropriate action.
• Raise an issue to inform the Project Manager.

There are four steps in the Risk Management procedure, what are they?

• Identify, Assess, Resource, Implement
• Identify, Evaluate, Resource, Implement
• Identify, Assess, Plan, Implement
• Identify, Evaluate, Plan, Implement

ScenarioA photographer from Portraits Ltd, a professional photographic company, has taken on the role of Team Manager after taking some time to understand the requirements of the project. A contract for their services has been set up and is being monitored by the Purchasing Manager and a Work Package has been agreed. This contract specifies that the photographer must arrange a meeting with the Engineering Manager to establish a schedule for the photo sessions to minimize the impact on the Engineering staff. This meeting should have occurred by now.The Engineering Manager was made aware of this requirement but when asked he reported that he has received no communication from the photographer. The Project Manager has tried to call the photographer and has had no response. The Project Manager believes there is a risk that Portraits Ltd are overbooking work and prioritizing other clients' work. If Portraits ltd do not deliver on schedule the project will be delayed and the expected benefits will be reduced.The contract is to be reviewed and Portraits Ltd reminded of their agreement.The project is now in stage 2. The Project Manager has heard about the possibility of a competitor also producing a calendar to be delivered earlier than the target date for this project. There is a threat that the early release of a competitor's calendar may weaken the impact of the MNO Manufacturing Company calendar, thereby reducing the anticipated benefits of the Calendar project.Which 2 statements should be recorded under the Risk tolerance heading?

• Corporate management's threshold level of risk exposure is any combination of high and very high impact and probability.
• The Project Board's threshold level of risk exposure is any combination of medium, high and very high impact, with high and very high probability.
• The Project Manager's threshold level of risk exposure is low impact and probability.
• The cost of all fallback plans must be contained within the project's tolerance.
• The risk budget will have a tolerance of +/~ 10%.

Which statement is TRUE with regard to technical stages?

• Technical stages can only occur sequential
• Technical stages define where management decisions are appropriate
• Technical stages often overlap
• Technical stages define the commitment of resources and authority to spend

The senior user is concerned that the trainers' limited availability could delay their accreditation. This was discussed during the 'starting up a project' process, but during the 'initiating a project' process the project manager notices that it has not been recorded.Which action should the project manager take FIRST?

• Add appropriate activities to the project plan to manage the concern and avoid any adverse impact.
• Raise an exception report to manage the impact that any such delay would have on the project plan.
• Raise an issue report so that the trainers' time can be allocated to the accreditation activities.
• Add the information to the risk register so that it can be evaluated and an action decided.

When examining a project issue, which three aspects should be considered?1. Performance targets2. Business Case3. Resources4. Risk

• 1, 3, 4
• 2, 3, 4
• 1, 2, 4
• 1, 2, 3

When does Directing a Project begin?

• From the beginning of Starting up a Project
• From the beginning of Initiating a Project
• From the completion of Starting up a Project
• From the completion of Initiating a Project